The efficient and effective collection and use of data is key to successful implementation of SW-PBS. Data is used to make important decisions that target adult actions to address student needs. It is used to monitor student outcomes and implementation. Finally, data is used to help schools “tell their story,” thereby promoting their efforts and the positive outcomes achieved for their students.
MO SW-PBS has developed a set of free Tier 1 Data Tools to assist schools in developing a system for ongoing monitoring.
| Tool | Description |
|---|---|
2024-2025 MO SW-PBS Data Collection Schedule |
Schedule for data submissions for the current school year |
Student Outcome Data |
This worksheet provides prompts to assist teams to collect data around student outcomes. In May, Missouri SW-PBS teams will receive a link to upload this data into the Online Data System. This data is data not collected by MO DESE, and is used to monitor the impact of SW-PBS on students. |
| Tool | Description |
|---|---|
DBDM/Solution Plan |
Two page form that takes teams through a 4 step process of using schoolwide ODR data for selecting a specific, evidence based response to address schoolwide problems. |
| DBDM/Solution Plan Learning Module | Video describing step by step procedures and rationale for using the DBDM/Solution Plan for solving schoolwide behavior problems |
| Tool | Description |
|---|---|
Big 5 Hand Graph Tool (small schools) |
Simple paper and pencil tool for tracking and charting monthly ODR data (small schools). |
Big 5 Hand Graph Tool (large schools) |
Simple paper and pencil tool for tracking and charting monthly ODR data (small schools). |
Big 5 Generator (2023-2024) |
Excel Spreadsheet that provides summary monthly and cumulative Big 5 Data charts. Provides information for teams to make simple problem statements. SWIS norms are from 2022-2023 (latest available), except for K-12 norms (2017-2018 is latest available). Norms will be updated once national center publishes the latest norms. |
Per Day Generator (11-11-19) |
Used to compare school’s ODR data to SWIS norms from the previous school year. |
Big 5 Generator Tally Sheet |
Used in conjunction with the Big 5 Generator. Administrators use this tool to keep track of Big 5 data points as they process ODRs. Monthly sums are then entered into the Big 5 Generator. |
Per Day Generator (11-11-19) |
Used to compare school’s ODR data to SWIS norms from the previous school year. |
Data Collection Tool |
Excel Spreadsheet for monitoring schoolwide ODR data. Includes a number of standard charts that include charts of Big 5 data, an individual student dashboard, and the capacity for drill down. Triangle generator updated with 2022-2023 SWIS Norms. |
Data Collection Tool for Google Sheets |
Google Sheets spreadsheet for monitoring schoolwide ODR data. Includes a number of standard charts that include charts of Big 5 data, an individual student dashboard, and the capacity for drill down. Click on the link, then click on “Make Copy” to save your own copy to your Google Drive. Sharing access should be on a need to know basis. |
Data Collection Tool Instructions |
Instructions for how to use the Data Collection Tool. |
Early Childhood Data Collection Tool |
Data Collection Tool adapted for early childhood programs. |
SAS 3.0/TFI 2.1 Triangulation Tool |
Spreadsheet for comparing SAS 3.0 survey responses with TFI 2.1 assessment. The SAS 3.0 has been retired and replaced by the SAS 4.0 on the PBIS Assessment site, but archived data is still available. |
NEW! SAS 4.0/TFI 2.1 Triangulation Spreadsheet |
Spreadsheet for comparing the new SAS 4.0 survey responses with the TFI 2.1 assessment. This spreadsheet was designed for districts, but can be used by individual schools. |
Loading Instructions |
Directions for accessing SAS and TFI data from PBIS Assessments, and loading data into the SAS/TFI Triangulation Spreadsheet. |
District SAS/TFI Comparison At-A-Glance |
Spreadsheet for comparing TFI and SAS scores to help districts identify opportunities to provide support for schools. |
Disproportionality Calculator |
This excel spreadsheet calculates disproportionality metrics for any outcome by race, ethnicity, and disability status. Calculations include risk index, risk ratio, risk difference, raw differential representation, and effect size. All you need to enter is the enrollment by the different groups, and the number of outcomes experienced by each group. |
Base Rate Calculator |
Excel Spreadsheet used to calculate a school or district’s projected capacity, actual need, and actual capacity to serve the needs for students at all three tiers of support. |
| Tool | Description |
|---|---|
NEW Self-Assessment Survey (SAS 4.0) Guide_2024 |
This document was designed by regional consultants to help schools clarify for staff the questions from the SAS 4.0, and where evidence to support their answers might be found in their school |
NEW Self-Assessment Survey (SAS 4.0) Summary and Prioritization Tool |
This document was designed by regional consultants to help schools identify strengths and opportunities from their review of SAS 4.0 Survey Reports |
| Tool | Description |
|---|---|
MSIP-6 Compliant Valid School Climate Surveys |
This document contains forced copy links to Google forms that take each of the National Center on PBIS validated School Climate Surveys (SCS) and modify them to meet new MO DESE MSIP-6 requirements around school climate. The Middle/High School SCS, the Personnel SCS, and the Family SCS were all modified to meet MO DESE MSIP-6 Climate Survey Criteria. The Elementary SCS has also been added to the Google Forms, but otherwise has not been appreciably modified from the Elementary SCS on PBISAssessments.
Use the following four Excel based reporting tools to extract actionable data from these climate surveys. |
Elementary SCS Reporting Tool |
School Climate Survey Reporting Tool that corresponds with the validated National Center on PBIS School Climate Survey for Elementary Students (the elementary version did not require adaptations to be MSIP-6 Compliant) |
Middle & High School SCS Reporting Tool |
School Climate Survey Reporting Tool that corresponds with the validated National Center on PBIS School Climate Survey for Middle and High School Students, with additional questions to address MSIP-6 School Climate Survey Requirements |
Family SCS Reporting Tool |
School Climate Survey Reporting Tool that corresponds with the validated National Center on PBIS School Climate Survey for Families, with additional questions to address MO DESE MSIP-6 School Climate Survey Requirements |
Personnel SCS Reporting Tool |
School Climate Survey Reporting Tool that corresponds with the validated National Center on PBIS School Climate Survey for School Personnel, with additional questions to address MO DESE MSIP-6 School Climate Survey Requirements |
Instructional Video |
Instructional video to help you set up School Climate Survey forms, google sheets, and excel reporting tools |
Video Transcript |
Transcript to instructional video on setting up the school climate surveys |
Note: The National Center on PBIS School Climate Surveys (and, therefore, the climate surveys modified to be MSIP-6 compliant) include demographic questions related to sexual orientation and gender identity that some may find objectionable. The surveys are completely anonymous, and only present data in the aggregate. The purpose of these questions are to monitor the school climate experienced by all students, staff, and family members, regardless of sexual orientation or gender identity. These questions include the option “I prefer not to respond.” Furthermore, while we think it is important to ensure a positive school environment for all students, these options may be removed from the surveys.
| Resource | Description |
|---|---|
National Center on PBIS Notice about the School Climate Surveys |
National Center on PBIS position paper on the need to monitor bullying and victimization in schools regardless gender identity or sexual orientation |
U.S. Department of Education Toolkit: Creating Inclusive and Nondiscriminatory School Environments for LGBTQI+ Students |
U.S. Department of Education position paper on the need to create inclusive school environments for gender non-conforming students |
U.S. Department of Education Office of Civil Rights Resources for LGBTQI+ Students |
U.S. Department of Education Office of Civil Rights resources for LGBTQI+ Students |
For a full set of tools and resources related to Ongoing Monitoring, please see the Tier 1 Workbook & Resources page.